The Membership Chair has one of the most important jobs within a Region. An effective chair can grow a Region and lead to recruitment of new leadership and volunteers. Good candidates for this position are your outstanding volunteers and active enthusiasts. Preferably a member who participates in most of the activities your Region sponsors so they can accurately respond to members questions, or direct them to other members who can encourage them to join in on the fun.
The membership chair is responsible for obtaining and welcoming new members as well as working to retain existing members. Depending on how your Region delegates the membership application process, the Membership Chair may be involved in the processing of new membership applications. See Applications Sent Directly to National (page 22) and New Member Applications Processed by a Region (page 22).
- Process membership information and data on new members, dropped members and transfers as follows: • Additions, changes and drops sent to the Region data processing chair by the selected day of the month. • Additions and deletions are sent to the newsletter editor or distribution manager by the selected day of each month.
- Ensure all Region members have updated email addresses so they can receive PCA emails.
- Record members’ renewal dates and drop members who have not renewed after a two-month grace period. Coordinate notices to renewing members with eMailer program.
- Prepare a monthly report on monies due from National for new members and member renewals. Send a copy to the Region President.
- Maintain a running account of membership gains and losses and report monthly to the Region Board .
- Maintain file copies of all membership data and reports.
- On a monthly basis, service PCA Information Boards located at various shops in the area, replenishing membership forms and posting the calendar of events.
