Design and maintain the Region website to make it attractive to visitors and members.

1. Website should include officer’s names and a means of contacting them. Coordinate
   website content (calendar, event photos, articles, social media links, classifieds, etc.) with the
   Board, Membership Chair, Activities Chair, Social Media Coordinator, Newsletter Editor,
   and others, as needed, providing frequent updates that serve the interest of the Region
   membership.
2. Perform routine site maintenance that includes upgrades, security patches, archives, and
   backups.
3. Maintain website login credentials, hosting information, and domain registry information as
   documented in the Region Redbook.
4. Appoint a co-admin to provide for continuity during vacations, illness, emergencies, etc. Co
   admins shall assist and become thoroughly familiar with all aspects of the Region’s website
   and web development initiatives.
5. Acts as a point of contact for other Region webmasters and Website development.
   Coordinates the Region’s entry in the National Website Contest. See Website Contest Rules
   on the Forms and Documents page at pca.org

Region Procedures Manual

The Membership Chair has one of the most important jobs within a Region.

An effective chair can grow a Region and lead to recruitment of new leadership and volunteers. Good candidates for this position are your outstanding volunteers and active enthusiasts. Preferably a member who participates in most of the activities your Region sponsors so they can accurately respond to members questions, or direct them to other members who can encourage them to join in on the fun.

The membership chair is responsible for obtaining and welcoming new members as well as working to retain existing members. Depending on how your Region delegates the membership application process, the Membership Chair may be involved in the processing of new membership applications. See Applications Sent Directly to National (page 22) and New Member Applications Processed by a Region (page 22).

1. Process membership information and data on new members, dropped members and transfers as follows: • Additions, changes and drops sent to the Region data processing chair by the selected day of the month. • Additions and deletions are sent to the newsletter editor or distribution manager by the selected day of each month.
2. Ensure all Region members have updated email addresses so they can receive PCA emails.
3. Record members’ renewal dates and drop members who have not renewed after a two-month grace period. Coordinate notices to renewing members with eMailer program.
4. Prepare a monthly report on monies due from National for new members and member renewals. Send a copy to the Region President.
5. Maintain a running account of membership gains and losses and report monthly to the Region Board . 
6. Maintain file copies of all membership data and reports. 
7. On a monthly basis, service PCA Information Boards located at various shops in the area, replenishing membership forms and posting the calendar of events.

 Region Procedures Manual

Responsible for hosting or appointing specific event chairs to host all of the social events of the Region including dinners (installation, progressive, etc.) brunches, picnics, and parties.

1. Coordinate scheduling of all social events with the Activities Coordinator and the Board of Directors.
2. Work with Region officers to host New Member Social, see Region New Member Social Subsidy (page 34). Ensure all social events are conducted in accordance with the General Event Guidelines (page 37).
3. Select a mix of social events that are responsive to the needs and interests of the Region’s membership.
4. Be available to the general Region membership to answer questions and provide information regarding social events, such as cost, location, and annual events

Region Procedures Manual